Supply of Toyota Hilux Pick-up Vehicle for Seasonal Malaria Chemoprevention (SMC) Implementation

• Country: Nigeria
• Summary: Supply of Toyota Hilux Pick-up Vehicle for Seasonal Malaria Chemoprevention (SMC) Implementation
• NGT Ref No: 51386136
• Deadline: 01 Apr 2021
• Financier: United States Agency for International Development (USAID)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: MC-NG-SMC-ABJ-2021-003
• Purchaser's Detail:
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• Description:
• Request for proposals are invited for Supply of Toyota Hilux Pick-up Vehicle for Seasonal Malaria Chemoprevention (SMC) Implementation. MALARIA CONSORTIUM NIGERIA REQUEST FOR PROPOSAL (RFP) FOR THE SUPPLY OF TOYOTA HILUX PICK-UP VEHICLE FOR SEASONAL MALARIA CHEMOPREVENTION (SMC) IMPLEMENTATION. REF NO: MC-NG-SMC-ABJ-2021-003-VEHICLE SUPPLY SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS Malaria Consortium Malaria Consortium is one of the world`s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity. Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality. Administrative Information 1. It is the intent of this RFP to secure competitive proposals from capable Vehicles Dealers for the Supply of Toyota Hilux Pick-Up Vehicle for Seasonal Malaria Chemoprevention (SMC) Implementation in Nigeria. 2. This RFP includes; i) The RFP document ii) The Bidder Response Document (BRD) 3. Vendors shall submit offers electronically to tenders@malariaconsortium.org and in the subject field of the email reference the following MC-NG-SMC-ABJ-2021-003-VEHICLE SUPPLY. 4. Bids must be received by Thursday 1st April 2021 at 17:00 (5pm). Bidssubmitted after the deadline will NOT be accepted. 5. Questions must be sent by email to tenders@malariaconsortium.org with the following bid reference in the subject: ‘MC-NG-SMC-ABJ-2021-003-VEHICLE SUPPLY-Question-. All questions must be sent in latest by Thursday, 25th March 2021 at 5pm. 6. Malaria Consortium shall notify the winning bidders in writing. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor 7. Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted. 8. Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest. 9. The award criteria shall be based on the proposals overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees. 10. The successful vendor shall receive a contract and deliver the service. The contract can be extended upon agreement by both parties. 11. The language for communications and required documents will be in English. Malaria Consortium RFP Page 3 of 19 Technical Requirements & Specifications 12. Please find in the table below detailed specification of the vehicles to be supplied. Delivery Location: Abuja S/N Item Specification Quantities 1 Toyota Hilux PickUp Vehicle Main Features: Condition - Brand New Body Type - Pick-up Colour - White Drive Type - 4 Wheel Drive Fuel - Petrol Drive Setup - Left-hand Drive Transmission - Manual Interior Type - Fabrics Door Count - 4 Engine Size - 2.7L Year - 2017 to 2020 3 Years Warranty Air Conditioning Airbags AM/FM Radio CD Player Electric/Tapping Mirrors Electric/Tapping Windows Fog Lights Front Fog Lamps Rear Camera 3 Malaria Consortium RFP Page 4 of 19 13. All Bid Validity shall be for a minimum of 90 days Payment Terms 14. Malaria Consortium will make payment within 30 days after presentation of certificate of completion note/signed waybills/Goods Received Notes and invoice outlining any deductions for loss, damage or late delivery. 15. All payments shall be made in (Nigerian Naira) by bank transfer within 30 days of receipt of valid documentation 16. Payment will be net of tax deduction in accordance with Nigeria tax Laws. Malaria Consortium is VAT exempted but it is mandated to make tax deduction and remit same to relevant tax authority in Nigeria. All vendors are subject to withholding tax deductions. RFP Mandatory Criteria 17. For to be considered eligible for evaluation, the organization must be registered with CAC, must have Tax Clearance Certificate and must have agreed to be compliant to Malaria Consortiums Policies. Any Bid Not Meeting this Mandatory Criteria will not be Evaluated. Mandatory criteria (non-adherence disqualifies a bid from further consideration)  Completed Bidder Response Document (BRD), including proof of accreditation as a dealer with Toyota Nigeria, evidence of tax remittance and copies of internal policies (in section 2e of BRD)  Signature to confirm compliance with Malaria Consortiums Policies (in section 3 of BRD)  Copy of business registration documents (proof of legal operation in the country of registration). (in section 2a of BRD)  Pricing Proposal, including a full cost breakdown, based on the details provided in this RFP (in section 2g of BRD) RFP Evaluation Criteria 18. For the proposal to be considered technically compliant, the proposer must achieve a minimum score of 60%. Proposals, which do not meet the minimum score will be given no further consideration. In addition, clarity and completeness of presentation will be considered during the evaluation. a. Award will be based on the technically acceptable proposal with the lowest evaluated price. b. Bidders who satisfactorily meet the preliminary and mandatory requirements set out in this request for proposal will be required to make the vehicle available for sighting. c. Bidders must score a minimum of 60% before being considered for sighting. Malaria Consortium RFP Page 5 of 19 Description (Technical proposal) Scoring in percentage Total Score in percentage Bidder-s Experience  Evidence of accreditation as a dealer with Toyota Nigeria 20% 40%  At least three relevant client reference for similar contracts 10%  Evidence of Previous Similar POs/Contracts 10% Lead time • Delivery lead time 20% 20% Total technical Proposal i.e. (Technical Bid; Bidder-s Experience and Lead time) 60% Financial Competitiveness Pricing proposal, with total cost estimate for the services, with cost breakdown (Lowest Price Technically Acceptable). 40% Malaria Consortium RFP Page 6 of 19 Malaria Consortium Terms and Conditions of Purchase 1 Definitions and Interpretation These terms and conditions ("Conditions") form part of the contract between the supplier ("Supplier") and Malaria Consortium (the "Customer"), in relation to the purchase order ("Order") (the Order and the Conditions are together referred to as the "Contract"). Terms not otherwise defined herein shall have the meaning given to them in the applicable Order. 2 Quality and Defects 2.1 The Goods and the Services shall, as appropriate: a) correspond with their description in the Order and any applicable specification; b) comply with all applicable statutory and regulatory requirements; c) be of the highest quality and fit for each purpose held out by the Supplier or made known to the Supplier by the Customer; d) be free from defects in design, material, workmanship and installation; and e) be performed with the best care, skill and diligence in accordance with best practice in the Supplier`s industry, profession or trade. 2.2 The Customer (including its representatives or agents) reserves the right at any time without the provision of prior notice to audit the Supplier-s records, inspect work being undertaken in relation to the supply of the Goods and Services and, in the case of Goods, to test them. 3 Ethical Standards 3.1 The Supplier shall observe the highest ethical standards during the performance of its obligations under this Contract including international labour standards promoted by the International Labour Organisation including in the areas of child labour and forced labour. 3.2 The Supplier, its suppliers and sub-contractors shall comply with all environmental, public health & safety, and product safety statutory and regulatory requirements and standards, shall not in any way be involved in (a) the manufacture or sale of arms or have any business relations with armed groups or governments for any war related purpose; or (b) terrorism and shall check its staff, suppliers and sub-contractors against the following sanctions lists: UK Treasury List, EC List, OFAC List and US Treasury List and comply with all regulatory requirements relating thereto. 3.3 The Supplier shall comply with the following Customer Policies, which are available upon request: Safeguarding and Anti-Bribery. [Note: query whether these should be defined] 4 Delivery / Performance 4.1 The Goods shall be delivered to, and the Services shall be performed at the address and on the date or within the period stated in the Order, and in either case during the Customer`s usual business hours, except where otherwise agreed in the Order. Time shall be of the essence in respect of this Condition 4.1. 4.2 Where the date of delivery of the Goods or of performance of Services is to be specified after issue of the Order, the Supplier shall give the Customer reasonable written notice of the specified date. 4.3 Delivery of the goods shall take place and title in the Goods will pass on the completion of the physical transfer of the goods from the Supplier or its agents to the Customer or its agents at the address specified
• Documents:

 Tender Notice