Supply of Office Information Technology Equipment

• Country: Nigeria
• Summary: Supply of Office Information Technology Equipment
• NGT Ref No: 51386134
• Deadline: 01 Apr 2021
• Financier: United States Agency for International Development (USAID)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: MC-NG-SMC-ABJ-2021-004-IT EQUIPMENT
• Purchaser's Detail:
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• Description:
• Request for proposals are invited for Supply of Office Information Technology Equipment for Seasonal Malaria Chemoprevention (SMC) Implementation State Offices. Malaria Consortium RFP Page 1 of 21 MALARIA CONSORTIUM NIGERIA REQUEST FOR PROPOSAL (RFP) FOR THE SUPPLY OF OFFICE INFORMATION TECHNOLOGY EQUIPMENT FOR SEASONAL MALARIA CHEMOPREVENTION (SMC) IMPLEMENTATION STATE OFFICES. REF NO: MC-NG-SMC-ABJ-2021-004-IT EQUIPMENT SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS Malaria Consortium Malaria Consortium is one of the world`s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity. Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality. Administrative Information 1. It is the intent of this RFP to secure competitive proposals from capable vendors for the supply of Office IT Equipment to Seasonal Malaria Chemoprevention (SMC) State Offices. 2. This RFP includes; i) The RFP document ii) The Bidder Response Document (BRD) 3. Vendors shall submit offers electronically to tenders@malariaconsortium.org and in the subject field of the email reference the following MC-NG-SMC-ABJ-2021-004-IT EQUIPMENT. 4. Bids must be received by Thursday 1 st April 2021 at 17:00 (5pm). Bidssubmitted after the deadline will NOT be accepted. 5. Questions must be sent by email to tenders@malariaconsortium.org with the following bid reference in the subject: ‘MC-NG-SMC-ABJ-2021-004-IT EQUIPMENT-Question-. All questions must be sent in latest by Thursday, 25 th March 2021 at 5pm. 6. Malaria Consortium shall notify the winning bidders in writing. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor. MARCH 18 TH 2021 Malaria Consortium RFP Page 2 of 21 7. Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted. 8. Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest. 9. The award criteria shall be based on the proposals overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees. 10. The successful vendor shall receive a contract and deliver the service. The contract can be extended upon agreement by both parties. 11. The language for communications and required documents will be in English. Malaria Consortium RFP Page 3 of 21 Technical Requirements & Specifications 12. Please find in the table below detailed specification of the equipment to be supplied. Award will be made on item by item basis. Details IT Equipment Specification Quantity Projector EPSON EB-X41 XGA projector Resolution XGA, 1024 x 768, 4:3 Zoom- Manual, Factor: 1.2 Lens Optical Screen Size 30 inches - 300 inches Projection Distance Wide/Tele 1.8 m - 2.17 m (60-inch screen) Projection Lens F Number 1.49 - 1.72 Projection Lens Focal Length 16.9 mm - 20.28 mm Projection Lens Focus- Manual Included in Box; Carrying Case, Computer cable, Main unit, Power cable, Quick Start Guide, Remote control incl. batteries, User manual (CD), Warranty card One to three years warranty 3 Photocopiers HP LaserJet MFP M436nda Printer Print scan and copy Output capacity Up to 250 Sheets Maximum output capacity (sheets) Up to 250 Sheets Media type and capacity, tray 3 Optional Tray 3; Sheets: 250; Mid-weight: 190; Light: 250 Scan speed (normal, A4) Up to 30 ipm Print speed black (normal, A4) Up to 23 ppm Copy speed (black, normal quality, A4) Up to 23 cpm Color scanning Yes Scan size, minimum 140 x 130 mm Auto document feeder capacity Standard, 100 sheets Print quality black (normal) Up to 600 x 600 dpi Print quality black (best) Optical: 600 x 600 dpi; Optical: 1200 x 1200 dpi One to three years warranty 3 Malaria Consortium RFP Page 4 of 21 Laptops Brand: HP/Dell/Lenovo Operating system:Microsoft Windows 10 Professional 64-bit (i.e. supports BitLocker encryption) Processor:Intel Core i5(Average CPU Mark 3000 cpubenchmark.net) Memory:8 GByte(1600 MHz DDR3 / PC3-12800 or greater, if possible expandable to 16 GByte) Disk:250 GByte (SATA-III or SATA-II, 7,200 rpm) Screen:13 to 14 inch HD (at least 1366 x 768 resolution)Keyboard:LED backlit Additional:At least one USB 3.0 port (for docking station) Integrated network portIntegrated wireless 802.11a/b/g/n Integrated BluetoothIntegrated HD camera and microphone Integrated graphics(VGA, and HDMI or DVI video ports, supporting 1600x900 32-bit colour) At least 4 x USB ports - at least one USB 3.0 high-speed & preferably one USB/eSATAp DVD-RW / DVD+RW drive (optional) Memory card reader (optional) Carrying case Mouse (optional): USB optical mini-mouse with scroll wheel (retractable cable) 15 Malaria Consortium RFP Page 5 of 21 Battery:At least 8 hours (6-cell)Additional replaceable battery where Business Case approved by IT Weight:No more than 1.9 kg (preferably) Warranty:3 years collect and return including battery (but consider on-site) Malaria Consortium RFP Page 6 of 21 13. All Bid Validity shall be for a minimum of 90 days Payment Terms 14. Malaria Consortium will make payment within 30 days after presentation of certificate of completion note/signed waybills/Goods Received Notes and invoice outlining any deductions for loss, damage or late delivery. 15. All payments shall be made in (Nigerian Naira) by bank transfer within 30 days of receipt of valid documentation 16. Payment will be net of tax deduction in accordance with Nigeria tax Laws. Malaria Consortium is VAT exempted but it is mandated to make tax deduction and remit same to relevant tax authority in Nigeria. All vendors are subject to withholding tax deductions. RFP Mandatory Criteria 17. For to be considered eligible for evaluation, the organization must be registered with CAC, must have Tax Clearance Certificate and must have agreed to be compliant to Malaria Consortiums Policies. Any Bid Not Meeting this Mandatory Criteria will not be Evaluated. Mandatory criteria found in the BRD (non-adherence disqualifies a bid from further consideration)  Completed Bidder Response Document (BRD), evidence of tax remittance and copies of internal policies  Signature to confirm compliance with Malaria Consortiums Policies  Copy of business registration documents (proof of legal operation in the country of registration)  Pricing Proposal, including a full cost breakdown, based on the details provided in this RFP RFP Evaluation Criteria 18. Proposals will be evaluated based on clarity and completeness of presentation. a. Award will be made per line item based on the technically acceptable proposal with the lowest evaluated price. b. Bidders who satisfactorily meet the preliminary and mandatory requirements set out in this request for proposal will be required to make the vehicle available for sighting. c. Bidders must score a minimum of 60% before being considered for sighting. Malaria Consortium RFP Page 7 of 21 Description (Technical proposal) Scoring in percentage Total Score in percentage Bidder-s Experience  Years of experience carrying out similar supplies 10% 30%  At least three relevant client reference for similar contracts 10%  Evidence of Previous Similar POs/Contracts 10% Lead time • Delivery lead time 30% 30% Total technical Proposal i.e. (Technical Bid; Bidder-s Experience; Financial Capability and Lead time) 60% Financial Competitiveness Pricing proposal, with total cost estimate for the services, with cost breakdown (Lowest Price Technically Acceptable). 40% Malaria Consortium RFP Page 8 of 21 Malaria Consortium Terms and Conditions of Purchase 1 Definitions and Interpretation These terms and conditions ("Conditions") form part of the contract between the supplier ("Supplier") and Malaria Consortium (the "Customer"), in relation to the purchase order ("Order") (the Order and the Conditions are together referred to as the "Contract"). Terms not otherwise defined herein shall have the meaning given to them in the applicable Order. 2 Quality and Defects 2.1 The Goods and the Services shall, as appropriate: a) correspond with their description in the Order and any applicable specification; b) comply with all applicable statutory and regulatory requirements; c) be of the highest quality and fit for each purpose held out by the Supplier or made known to the Supplier by the Customer; d) be free from defects in design, material, workmanship and installation; and e) be performed with the best care, skill and diligence in accordance with best practice in the Supplier`s industry, profession or trade. 2.2 The Customer (including its representatives or agents) reserves the right at any time without the provision of prior notice to audit the Supplier-s records, inspect work being undertaken in relation to the supply of the Goods and Services and, in the case of Goods, to test them. 3 Ethical Standards 3.1 The Supplier shall observe the highest ethical standards dur
• Documents:

 Tender Notice