| Tender Details : | Request for proposals are invited for Provision of Security Services for the African Development Bank at the Nigeria Country Department Offices.
REQUEST FOR PROPOSAL (RFP)
FOR PROVISION OFSECURITY SERVICES FOR THE AFRICAN DEVELOPMENT
BANK AT THE
NIGERIA COUNTRY DEPARTMENT OFFICES
ADB/RFP/RDNG/2021/0001
TABLE OF CONTENTS
Reference Contents Action
Section 1 Instructions to Bidders For information
Annex I RFP Data Sheet For information
Annex II Description of Goods/Technical Specification/Terms
of Reference For information
Annex III Evaluation Criteria and Methodology For information
Annex IV Technical Proposal Questionnaire For completion
Appendix A - Statement of Conformity (mandatory)
Appendix B - Bidder Information Sheet
Appendix C - Party to Joint Venture Information
Sheet
Appendix D - Qualification (Pass/Fail) Assessment
Appendix E - Litigation History
Appendix F - Conflict of interest
Appendix G - Technical Evaluation
Appendix H - CVs of proposed personnel
Appendix I - List / summary of proposed key
personnel
Appendix J - List of current and previous clients
Appendix K - List of equipment and tools
Annex V Financial Proposal Questionnaire For completion
Appendix A - Bid Submission Form( mandatory)
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1521, Cadastral Zone AO, Off Memorial Close, Besides Silverbird Galleria, Central Business District, Abuja.
Email Tender_RDNG@AFDB.ORG ; Website.www.afdb.org
Appendix B - Price Schedule
Annex VI Eligibility Requirements For information
Annex VII List of member countries For information
Annex VIII General and Specific Conditions For information
Annex IX Draft contract For information
Annex X Supplier performance evaluation form For information
Annex XI Contractor-s code of conduct For information
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1521, Cadastral Zone AO, Off Memorial Close, Besides Silverbird Galleria, Central Business District, Abuja.
Email Tender_RDNG@AFDB.ORG ; Website.www.afdb.org
INTRODUCTION
Dear Sir/Madam,
1. The African Development Bank (the “Bank”) invites proposals for the provision of services as
described in this Request for Proposal (RFP). To qualify for award, a bidder shall meet the
qualification criteria set out in the Annex I.
2. The proposals submitted by bidders shall be received by the Bank on or before the date and time
and in the manner specified in Annex I. The Bank-s requirement is set out in Annex II.
3. The Bank is an ‘AAA- rated regional multilateral development finance institution, established in
1963, with a mandate to further economic development and social progress of African countries,
individually and collectively. 81 member countries including all the 54 African countries and 27
non-African countries in the Americas, Europe and Asia own the Bank.
4. The Bank`s principal functions include: (i) using its resources for the financing of investment
projects and programs relating to the economic and social development of its Regional Member
Countries (RMCs); (ii) the provision of technical assistance for the preparation and execution of
development projects and programs; (iii) promoting investment in Africa of public and private
capital for development purposes; and (iv) to respond to requests for assistance in coordinating
development policies and plans of RMCs. In its operations, the Bank is also required to give
special attention to projects and programs that promote regional integration.
5. The information contained in the RFP is designed to enable bidders complete and submit
proposals. Bidders shall read the RFP carefully and ensure proposals comply with the
instructions provided in the RFP. Bidders are required to complete and submit the Technical
Proposal Questionnaire (Annex IV) and Financial Proposal Questionnaire (Annex V) in
accordance with the Instructions to Bidders (Section 1), RFP Data Sheet (Annex I), Description
of Goods/Technical Specification/Terms of Reference (Annex II), Eligibility Criteria (Annex VI)
and General and Specific Conditions (Annex VII). The Bank shall evaluate proposals in
accordance with the evaluation criteria and methodology (Annex III). The Bank is not bound by
any other terms and conditions unless agreed in writing by the Bank.
6. Any eligible bidder interested in doing business with the Bank shall register with the Bank
through its website at: http://www.afdb.org/en/about-us/corporate-procurement/vendor-kiosk/.
7. A copy of all documents referred to in the RFP can be found on the Bank-s website:
http://www.afdb.org/en/about-us/corporate-procurement/procurement-notices/currentsolicitations.
8. We look forward to receiving your proposal and thank you for your interest in doing business
with the Bank.
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1521, Cadastral Zone AO, Off Memorial Close, Besides Silverbird Galleria, Central Business District, Abuja.
Email Tender_RDNG@AFDB.ORG ; Website.www.afdb.org
SECTION 1 - INSTRUCTIONS TO BIDDERS
GENERAL
1. Eligibility of Bidders, Goods and Services - Goods and services procured by the Bank shall be
produced in a member country of the Bank and supplied by bidders from a member country of the
Bank as defined in the Presidential Directive concerning the Rules for Corporate Procurement
activities of the Bank. The Bank-s eligibility criteria as defined in the Presidential Directive are set
out in the RFP.
2. Procurement Ethics, Integrity, Anti-corruption and Fairness
2.1. It is the Bank-s policy that bidders/suppliers to the Bank observe the highest standard of
ethics during the procurement process and execution of such contracts. In pursuance of this
policy, the Bank shall reject a proposal if it determines that the bidder, or any of its personnel,
agent, consultant, subcontractor or service provider, has, directly or indirectly, engaged in
“Corrupt-, “Fraudulent-, “Collusive”, “Coercive” or “Obstructive” practices in competing for the
contract in question. These terms are as defined in the General and Specific Conditions.
The Bank may also declare the bidder ineligible for participation in future procurement and
award of contracts, either indefinitely or for a stated period of time.
2.2. A bidder/supplier who offers any gift of any value to Bank staff will be considered to be
influencing the procurement process. The Bank shall reject a proposal if it determines that any
such gift has been offered.
2.3. All bidders/suppliers are required to comply with the Code of Conduct for Suppliers in the
General and Specific Conditions.
3. Conflict of Interest - A bidder shall not have a conflict of interest that would call into question its
participation in the procurement process and award of contract. Bidders shall disclose any potential
or actual conflict of interest in the disclosure form and during execution of any contract. All bidders
found to have a conflict of interest may be disqualified.
4. Joint Venture
4.1. Where a joint venture or any other form of partnership (JV) approach is proposed, bidders are
required to provide full details of the JV and nature of relationship with other JV members.
Bidders forming a JV shall nominate an authorized representative of the JV (duly evidenced by
submitting a power of attorney signed by a legally authorized representative of the JV) who
shall have the authority to conduct all business for and on behalf of all members and enter into
the contract. Each member shall meet the eligibility criteria as defined in the Presidential
Directive.
4.2. A JV shall comprise no more than four members. At least one member shall provide 40% of
the contract sum and each of the other members shall provide at least 20% of the contract
sum.
4.3. All members shall be jointly and severally liable for the performance of any resulting contract.
CLARIFICATION OF THE PROCUREMENT PROCESS
5. Bidders are solely responsible, at their own cost and risk, for obtaining information that may be
necessary for preparing proposals and entering into the contract.
6. Amendment of RFP - The Bank reserves the right to modify any content of the RFP without
incurring any liability to any bidder. Any such amendment shall be posted on the Bank-s website. It
is the sole responsibility of bidders to ensure they are aware of any amendment and take the
amendment into account in preparing proposals.
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1521, Cadastral Zone AO, Off Memorial Close, Besides Silverbird Galleria, Central Business District, Abuja.
Email Tender_RDNG@AFDB.ORG ; Website.www.afdb.org
7. Clarification of RFP
7.1. A bidder requiring any clarification on the RFP shall notify the Bank in writing at the details
provided in the RFP Data Sheet and within the period for clarification in the RFP Data Sheet.
Written copies of the Bank-s response (including the questions raised without identifying the
source) shall be posted on the Bank-s website.
7.2. If a bidder feels that any provision in the RFP will be unacceptable, such issue and any request
for change to the RFP shall be raised at the earliest opportunity in writing at the details provided
in the RFP Data Sheet and in any event no later than the deadline in the RFP Data Sheet.
The Bank shall not consider any request to change the General Conditions.
7.3. The Bank shall determine, in its sole discretion, to accept or reject any query or request for
change. Any response from the Bank shall be binding on bidders.
7.4. A bidder who contacts any member of Bank staff directly or indirectly in relation to the
procurement (except staff specified in the RFP Data Sheet) shall be disqualified.
7.5. The B |