Provision of Goods in Storage Insurance Cover for Long Lasting Insecticidal Nets

• Country: Nigeria
• Summary: Provision of Goods in Storage Insurance Cover for Long Lasting Insecticidal Nets
• NGT Ref No: 51386133
• Deadline: 01 Apr 2021
• Financier: United States Agency for International Development (USAID)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: MC-NG-GF-ABJ-2021-005-INSURANCE
• Purchaser's Detail:
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• Description:
• Request for proposals are invited for Provision of Goods in Storage Insurance Cover for Long Lasting Insecticidal Nets in Jigawa State. MALARIA CONSORTIUM NIGERIA REQUEST FOR PROPOSAL (RFP) FOR THE PROVISION OF GOODS IN STORAGE INSURANCE COVER FOR LONG LASTING INSECTICIDAL NETS IN JIGAWA STATE. REF NO: MC-NG-GF-ABJ-2021-005-INSURANCE SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS Malaria Consortium Malaria Consortium is one of the world`s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity. Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality. Administrative information 1. It is the intent of this RFP to secure competitive proposals from capable insurance firms/brokers to provide Goods in Storage insurance cover for Long Lasting Insecticidal Nets which will be delivered to Jigawa State. The insurance will cover LLINs received at the State central store, Local Government stores, and Distribution point stores. 2. This RFP includes; i) The RFP document ii) The Bidder Response Document (BRD) 3. Vendors shall submit offers electronically to tenders@malariaconsortium.org and in the subject field state the following MC-NG-GF-ABJ-2021-005-INSURANCE. 4. Bids must be received by Thursday 1st April 2021 at 17:00 (5pm). Bids submitted after the deadline will NOT be accepted. 5. Questions must be sent by email to tenders@malariaconsortium.org with the following bid reference in the subject: ‘MC-NG-GF-ABJ-2021-005-INSURANCE-Question- latest by Thursday 25th March 2021. 6. Malaria Consortium shall notify the winning bidders in writing. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor. 7. Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted. 8. Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest. 9. The award criteria shall be based on the proposals overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees. 10. The successful vendor shall receive a contract and deliver the service. The contract can be extended upon agreement by both parties. 11. The language for communications and required documents will be in English. Technical Requirements & Specifications 12. The Insurance Broker/Firm will provide a Goods in Storage ALL RISK COVER for the value of Long Lasting Insecticidal Treated Nets in Table 1 below. Cover will be provided for a six-month period, subject to the actual dates of arrival of the LLINs. Table 1: Specification State Quantity of LLIN Landing Cost USD Total Value USD Total Value NGN at N386.94 per Dollar Jigawa 3,725,439 3.20 11,921,404.80 4,612,868,373.31 Malaria Consortium RFP Page 3 of 18 13. All Bid Validity shall be for a minimum of 90 days Payment Terms 14. Malaria Consortium will make a premium payment upon receipt of a draft policy and invoice for payment. 15. All payments shall be made in (Nigerian Naira) by bank transfer upon receipt of valid documentation. 16. Payment will be net of tax deduction in accordance with Nigeria tax Laws if applicable. Malaria Consortium is VAT exempted but it is mandated to make tax deduction and remit same to relevant tax authority in Nigeria. All vendors are subject to withholding tax deductions. RFP Mandatory Criteria 17. To be considered eligible for evaluation, the organization must be registered with CAC and must have agreed to be compliant to Malaria Consortiums Policies. Any Bid Not Meeting the Mandatory Criteria listed below will not be evaluated. Mandatory criteria in the BRD (non-adherence disqualifies a bid from further consideration)  Completed Bidder Response Document (BRD), evidence of tax remittance and copies of internal policies  Signature to confirm compliance with Malaria Consortiums Policies  Copy of business registration documents (proof of legal operation in the country of registration)  Pricing Proposal, including a full cost breakdown, based on the details provided in this RFP Malaria Consortium RFP Page 4 of 18 RFP Evaluation Criteria 18. Proposals will be evaluated based on clarity and completeness of presentation. Award will be made based on the technically acceptable proposal with the lowest evaluated price. Description (Technical proposal) Scoring in percentage Total Score in percentage Bidder-s Experience- Section 2 of the Bidder Response Document  At least three relevant client references 10%  Evidence of Previous Similar POs/Contracts 10% 30%  Submission of Draft Policy 10% Financial Capacity- Section 2 of the Bidder Response Document  Letter of sound financial standing 10% 10% Total Technical Proposal 40% Financial Competitiveness Pricing proposal, with total cost estimate for the services, with cost breakdown (Lowest Price Technically Acceptable). 60% Malaria Consortium RFP Page 5 of 18 Malaria Consortium Terms and Conditions of Purchase 1 Definitions and Interpretation These terms and conditions ("Conditions") form part of the contract between the supplier ("Supplier") and Malaria Consortium (the "Customer"), in relation to the purchase order ("Order") (the Order and the Conditions are together referred to as the "Contract"). Terms not otherwise defined herein shall have the meaning given to them in the applicable Order. 2 Quality and Defects 2.1 The Goods and the Services shall, as appropriate: a) correspond with their description in the Order and any applicable specification; b) comply with all applicable statutory and regulatory requirements; c) be of the highest quality and fit for each purpose held out by the Supplier or made known to the Supplier by the Customer; d) be free from defects in design, material, workmanship and installation; and e) be performed with the best care, skill and diligence in accordance with best practice in the Supplier`s industry, profession or trade. 2.2 The Customer (including its representatives or agents) reserves the right at any time without the provision of prior notice to audit the Supplier-s records, inspect work being undertaken in relation to the supply of the Goods and Services and, in the case of Goods, to test them. 3 Ethical Standards 3.1 The Supplier shall observe the highest ethical standards during the performance of its obligations under this Contract including international labour standards promoted by the International Labour Organisation including in the areas of child labour and forced labour. 3.2 The Supplier, its suppliers and sub-contractors shall comply with all environmental, public health & safety, and product safety statutory and regulatory requirements and standards, shall not in any way be involved in (a) the manufacture or sale of arms or have any business relations with armed groups or governments for any war related purpose; or (b) terrorism and shall check its staff, suppliers and sub-contractors against the following sanctions lists: UK Treasury List, EC List, OFAC List and US Treasury List and comply with all regulatory requirements relating thereto. 3.3 The Supplier shall comply with the following Customer Policies, which are available upon request: Safeguarding and Anti-Bribery. [Note: query whether these should be defined] 4 Delivery / Performance 4.1 The Goods shall be delivered to, and the Services shall be performed at the address and on the date or within the period stated in the Order, and in either case during the Customer`s usual business hours, except where otherwise agreed in the Order. Time shall be of the essence in respect of this Condition 4.1. 4.2 Where the date of delivery of the Goods or of performance of Services is to be specified after issue of the Order, the Supplier shall give the Customer reasonable written notice of the specified date. 4.3 Delivery of the goods shall take place and title in the Goods will pass on the completion of the physical transfer of the goods from the Supplier or its agents to the Customer or its agents at the address specified in the Order. 4.4 Risk of damage to or loss of the Goods shall pass to the Customer in accordance with the relevant provisions of Incoterms rules as in force at the date the Contract is made or, where Incoterms do not apply, risk in the Goods shall pass to the Customer on completion of delivery. [Note: need to specify an Incoterm in the Purchaser Order if this is to work.] 4.5 The Customer shall not be deemed to have accepted any Goods or Services and shall retain its right to reject such Goods and Services until the Customer has had reasonable time to inspect them following delivery and/or performance by the Supplier. 4.6 The Customer shall be entitled to reject any Goods delivered or Services supplied which are not in accordance with the Contract. If any Goods or Services are so rejected, at the Customer-s option, the Supplier shall forthwith re-supply substitute Good
• Documents:

 Tender Notice